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Guides

What is a gaming club management system?

Running a gaming club is not just about counting time. Which station is free, which booking is arriving, when a session started, and how extra sales and payment are closed are all part of the same workflow. Heselo keeps that flow in one panel.

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How does Heselo work in a gaming club?

In Heselo, PS, console, and PC stations can sit on the same schedule. A booking turns into an active session, time can be extended, extra sales are added to the session, and the final amount shows up in the cash shift.

Why does a gaming club need its own system?

PS and PC clubs work by the hour. Over a day you get phone bookings, free stations, extensions, and extra sales. When these live in a notebook, WhatsApp, and Excel, information can get lost between shifts.

In a centralised system, stations, bookings, and live sessions are linked. Staff see from one place which station is active, free, or booked right now.

What features should gaming club software have?

It depends on the size of the venue, but the core day-to-day needs are usually these:

  • Managing PS, console, and PC stations
  • Bookings and schedule
  • Live sessions and time extensions
  • Drink and snack sales
  • Cash shift and end-of-day report
  • Customer history and staff permissions

How is it different from a simple timer app?

A timer mostly shows time. You still have to track separately who a booking belongs to, how the shift is closed, which products were sold, and how much the day brought in.

As a club grows, it becomes easier to keep this in one process instead of collecting it from different places.

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Questions

People ask us this often

Is it only for PS clubs, or does it work for PCs too?

Both work. Station types are set up separately, but the booking, session, and cash process stays the same.

Can a session be extended?

Yes. The active session is extended, and the extra time is added to that session’s bill.

Can snacks and drinks be added to a session?

Yes. Extra sales are recorded on the active session and appear together with the final payment.

Can the owner see what is going on without being at the club?

Yes. The schedule, active stations, and cash shift can be followed from the panel. Staff permissions let you give reception and the owner different access levels.

How do I get a demo?

Choose gaming club / PS in the contact form and add your station count.

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